Ensure all sub-vouchers (receipts) are attached in the order they are listed on the form.
In a busy office in Andhra Pradesh, a young Drawing and Disbursing Officer (DDO) named Arjun sat staring at his computer. He had been tasked with claiming reimbursements for everything from medical bills to the office’s massive electricity and water vouchers.
+--------------------------------------------------------------------------+ | APTC FORM 58 - FRONT PAGE | |--------------------------------------------------------------------------| | Dist. Code: [ ] Token No: [ ] Voucher No: [ ] | | DDO Code: [ ] DDO Designation: [ ] | |--------------------------------------------------------------------------| | HEAD OF ACCOUNTS | | Major Head: [ ] Sub-Major Head: [ ] Minor Head: [ ] | | Group Sub-Head: [ ] Sub-Head: [ ] Detailed Head: [ ] | |--------------------------------------------------------------------------| | Gross Claimed: Rs. [Calculated] | Deductions: Rs. [ Input ] | Net: [Calc]| +--------------------------------------------------------------------------+ | APTC FORM 58 - BACK PAGE | |--------------------------------------------------------------------------| | Sub-Voucher No. | Description & Authority | Amount (Rs.) | |------------------|-------------------------------|-----------------------| | SV-01 | Purchase of Office Paper | 1,200.00 | | SV-02 | Desktop Printing Ink Cartridge| 3,400.00 | |------------------|-------------------------------|-----------------------| | BUDGET ALLOTMENT | Total Claimed: | 4,600.00 | | Year: 2026-27 | Budget Provisioned: | 50,000.00 | | | Incurred (Incl. this bill): | 12,800.00 | | | Available Balance: | 37,200.00 | +--------------------------------------------------------------------------+ 1. The Header and DDO Meta Data
The (Andhra Pradesh Treasury Code Form 58), also known as the Fully Vouched Contingent Bill , is an essential financial document used by government employees, specifically teachers and department staff in Andhra Pradesh, to claim reimbursement for expenditures. aptc form 58 excel format link
Automatic calculation of totals reduces arithmetic errors.
In the final settlement section, specify how the computed treasury funds should be legally dispersed. Section 1 handles funds routed via transfer credit directly into the of employees, backed by a detailed employee annexure. Section 2 manages adjustments routed directly to the specialized DDO Accounts for non-government itemized deductions. Common Formatting Mistakes to Prevent Treasury Rejection
Arjun needed a solution—a way to automate the math so his gross and net amounts would always match. He had heard whispers of a legendary APTC Form 58 Excel format Ensure all sub-vouchers (receipts) are attached in the
✍️ Keeps fonts, spacing, and cell alignments intact for consistent, error-free printing.
You can save the template and update it for the next month's billing.
The is a foundational government document used primarily within the state financial system of Andhra Pradesh and Telangana. Formally known as the Fully Vouched Contingent Bill , this document is utilized by Drawing and Disbursing Officers (DDOs) to claim reimbursements and process payments for day-to-day office contingencies and employee expenses. how to use it
to build your own Excel template if a direct link is unavailable. ⚠️ Important Filing Requirements To avoid rejection by the Treasury Office, ensure: Ink Signatures: All forms must be signed in original ink by the DDO. Sub-Vouchers:
This article provides direct information on where to find the Excel template, how to use it, and best practices for filling it out. What is APTC Form 58?
Tax laws vary by jurisdiction. Verify the form number and applicability with your local tax consultant or income tax department before filing.
Always download from the official tax authority website to ensure updated tax rates and validation rules.
